Supplier Check
Check the supplier and site basics before you rely on them
Submit the identity, site and relationship details, relevant registration or recognition evidence, and one relevant certificate. QSP checks whether this basic documentary evidence supports the supplier and site you intend to use.
Supplier level 1 of 3
Choose the right level
Choose Supplier Check when
You need a focused check of one supplier’s identity, one production site, the relevant registration or recognition evidence, and one relevant certificate.
Choose Supplier Assessment instead when
You need QSP to assess a structured core supplier dossier, such as a questionnaire, certification and core food-safety or quality evidence.
Supplier Assessment · €379 excl. VATChoose Supplier Audit when
You need implementation or practice to be verified through interviews, observation, live records, a traceability exercise, or remote or onsite audit activity.
Supplier Audits · On requestBest fit
Who Supplier Check is for
Supplier Check is intended for a straightforward documentary screening situation. You may be considering a new supplier, checking a new production site, or confirming whether the basic documents on file relate to the entity, site and supply relationship you expect.
It is useful when the immediate question is: “Do the basic identity, registration and certificate details line up?”
It is not the right level when you need an assessment of the supplier’s food-safety system, traceability arrangements, corrective-action history or wider evidence dossier.
Scope and input
One supplier. One site. One defined relationship.
What QSP reviews
For one legal supplier, one production site, one product category or defined trading relationship, and one target market, QSP reviews:
- the supplier’s legal identity and stated location;
- the identity and address of the relevant production site;
- the supplier’s role in the supply chain and its relationship to your business;
- relevant registration, approval or recognition evidence;
- one relevant certificate, including its validity, expiry, stated scope and site match;
- visible contradictions, mismatches or omissions in the submitted evidence.
Where a relevant official register or certificate database is available within the accepted scope, QSP may use it to support the documentary check. The review does not assess the wider strength of the supplier’s management system or the way controls operate in practice.
What you provide
Please provide:
- the legal name and available identity details of the supplier;
- the name and address of the relevant production site;
- the supplier’s role and the defined trading relationship or product category;
- the intended target market;
- the relevant registration, approval or recognition evidence;
- one current certificate relevant to the supplier, site and intended scope;
- any known discrepancy you specifically want QSP to consider.
Documents are supplied digitally. Supplier communication remains with you: direct QSP–supplier correspondence is not included in the standard product scope.
Evidence-based method
What QSP does
QSP confirms the accepted supplier, site, relationship and market scope, reviews the evidence provided and records whether the key points are supported.
The evidence is not made to look complete when it is not. Missing documents, expired evidence, scope or site mismatches, and conflicting details remain visible in the result. QSP does not fill gaps by assumption and does not treat a certificate as proof that the certified controls are being applied in day-to-day operations.
What you receive
You receive a compact written Supplier Check result showing:
- the supplier, site and relationship checked;
- the identity, registration and certificate evidence reviewed;
- what was checked and supported;
- what was missing, expired or inconsistent;
- any certificate scope or site mismatch identified;
- the limitations of the check and the appropriate next route where broader work is needed.
The result gives you a documented basis for supplier evaluation and shows when a broader assessment or audit is the appropriate next step.
From basic evidence to a clear result
How it works
- 01
Start Assessment
Send the supplier and site details, describe the trading relationship and target market, and provide an overview of the basic evidence available.
- 02
Scope and input are confirmed
QSP confirms that the case fits Supplier Check and identifies the evidence needed for the accepted scope.
- 03
QSP checks the documents
QSP reviews the submitted identity, registration and certificate evidence and records visible gaps, mismatches and inconsistencies.
- 04
Receive the result
You receive the compact written result and a clear indication if the case requires Supplier Assessment, Supplier Review or Supplier Audit.
Fixed price
Price and practical terms
€129excl. VAT
The price covers one legal supplier, one production site, one product category or defined trading relationship, one target market, and the accepted basic evidence set including one relevant certificate.
Additional suppliers, sites, categories, relationships or target markets require separate scope and pricing.
Follow-up and revisions
Any limited follow-up included in the assignment will be stated in the accepted scope. Supplier Check does not carry a standard included revision round or unlimited review of later evidence.
If new or replacement documents are submitted after delivery, QSP first confirms whether they can be handled as a separately agreed follow-up or require a new or broader assignment. Communication with the supplier continues through the client unless direct contact is separately scoped.
Next level
When this is not enough
Move to Supplier Assessment for a structured core-dossier assessment. Start at Supplier Review when the assignment already requires extended due diligence across historical and connected evidence. Move to Supplier Audit when implementation must be established through interviews, observation, live evidence or a traceability exercise.
Documentary evidence alone cannot prove operational practice.
Supplier Assessment
Assess the relevant core supplier dossier with evidence statuses, gaps and priorities.
€379excl. VAT
View Supplier AssessmentRecommended routeSupplier Review
Perform extended documentary due diligence across a broader connected dossier.
€599excl. VAT
View Supplier ReviewRecommended routeSupplier Audits
Verify implementation through an agreed remote or onsite audit scope.
On request
View Supplier AuditsPractical questions
Frequently asked questions
Which certificate can I submit?
Submit the certificate most relevant to the production site, activity and product or trading scope you want checked. During the free intake, QSP confirms whether that certificate is suitable for the Supplier Check.
What happens if the certificate is expired or names another site?
QSP records the expiry, scope mismatch or site mismatch in the result. QSP does not assume that another certificate or an unlisted site is covered.
Does QSP verify the supplier’s food-safety system?
Not at this level. Supplier Check reviews the basic identity, registration and certificate evidence. A structured review of core food-safety and quality documents belongs in Supplier Assessment.
Will QSP contact the supplier for missing documents?
Not within the standard scope. You remain the communication route and provide the evidence to QSP. Direct supplier contact can only be considered under separately agreed scope.
Does the check show whether controls work in practice?
No. That requires direct verification through remote or onsite Supplier Audit activity. A certificate or document can be checked as evidence, but it does not by itself prove daily implementation.
How long does a Supplier Check take?
QSP confirms delivery timing after the accepted scope and required input are complete. No universal turnaround applies to the supplier products.
Ready to begin?
Start with the supplier and site basics
Send the supplier, site, relationship and target-market details together with the basic evidence available. QSP will confirm whether Supplier Check is the right level before the assignment starts.